GENERAL DATA PROTECTION ACT

 

Tthe law regarding how organisations contact their members changes on 25th May this year.(2018).

The change means that if we have not received your consent by 25th May we can no longer contact you by email.

 

Before replying you need to know the following:

We currently hold the following information about you:

Your name

Your email address

and we may hold the following:

Your address

Your landline telephone number

Your mobile telephone number

Date of joining

Date of payment of membership fees

Your religion/belief/affiliation

Under the new regulations we are required to tell you what we may do with your data:

  • Our use of the data is confined to advancing the aim(s) of Ipswich Faith and Community Forum
  • If you give us your consent we shall continue to contact you and send information to you
  • Your data will not given to, or shared, with any other organisations

If you have not given your consent by May 25th 2018 we cannot contact you in any way whatsoever. This means that we can not even remind you after that date and all your data will be deleted.

 

The Act has extra requirements where data held contains certain categories of sensitive personal data

One of these is religion/belief.  In such a case we may only contact you under one of the  Special Conditions below).  and in our case condition (d)

 

By completing and submitting the form below you consent  to Ipswich Faiith and Community Forum contacting you and sending information to you

Your email address 
Your name 
Telephone number (optional) 
Your address (optional) 
Religion/Belief (optional) 
    

 

 

Special Conditions under which processing of "sensitive data" is permitted

(a) the data subject has given explicit consent to the processing of those personal data for one or more specified purposes, except where Union or Member State law provide that the prohibition referred to in paragraph 1 may not be lifted by the data subject;

(b) processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law in so far as it is authorised by Union or Member State law or a collective agreement pursuant to Member State law providing for appropriate safeguards for the fundamental rights and the interests of the data subject;

(c) processing is necessary to protect the vital interests of the data subject or of another natural person where the data subject is physically or legally incapable of giving consent;

(d) processing is carried out in the course of its legitimate activities with appropriate safeguards by a foundation, association or any other not-for-profit body with a political, philosophical, religious or trade union aim and on condition that the processing relates solely to the members or to former members of the body or to persons who have regular contact with it in connection with its purposes and that the personal data are not disclosed outside that body without the consent of the data subjects;

(e) processing relates to personal data which are manifestly made public by    the data subject;

(f)  processing is necessary for the establishment, exercise or defence of legal claims or whenever courts are acting in their judicial capacity;

(g) processing is necessary for reasons of substantial public interest, on the basis of Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject;

(h) processing is necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employee, medical diagnosis, the provision of health or social care or treatment or the management of health or social care systems and services on the basis of Union or Member State law or pursuant to contract with a health professional and subject to the conditions and safeguards referred to in paragraph 3;

(i)  processing is necessary for reasons of public interest in the area of public health, such as protecting against serious cross-border threats to health or ensuring high standards of quality and safety of health care and of medicinal products or medical devices, on the basis of Union or Member State law which provides for suitable and specific measures to safeguard the rights and freedoms of the data subject, in particular professional secrecy;

(j)  processing is necessary for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) based on Union or Member State law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject.